There are more than 20 active parent committees who manage the details of our annual auction. See the committee list, below. Please contact Karen Maginn at kmaginn@sjakeepingfaith.org if you are interested in leading a committee, serving as a committee member or volunteering in any way.

These valuable stewards of St. James Academy work throughout the summer and early fall to provide an eventful evening of fundraising for the students of St. James Academy! We hope all parents will help when possible, whether it's in the planning stages, setting up and decorating, cleaning up, or with the follow up tasks post-event.

We'll need volunteers for the following purposes:

Set up and Decorating - on Friday, October 12, one-to-four hour shifts between 8:45 a.m. - 3:30 p.m. help organize the silent auction displays and decorating the school.

Beverages - one hour shifts between 6:00 - 11:00 p.m. on Saturday, Oct. 13

Check in - Set up & organize check in packets Friday, Oct. 12 10:00 a.m. - 1:00 p.m.; Greet guests between 5:30 - 7:30 p.m. on Saturday, Oct. 13

Check out - Assist customers in totalling their donations and auction purchases 7:30 p.m. - 11:00 p.m. on Saturday, Oct. 13

Class Gift, one chair for each grade

Clean Up - Work with students between 10:00 a.m. - 2:00 p.m. on Sunday, Oct. 14

Communications

Data Entry, Donations - Sort items 9:00 a.m. - 12Noon on a Saturday, in mid-September; then work times may vary up to and including the day of the auction, Saturday, October 13.

Data Entry, Reservations - Process guest names and table assignments various days and times (some can be processed remotely) throughout September and first two weeks of October.

Live Auction Gift Acquisition and Merchandising - Contact prospective donors to secure live auction items throughout September and set up the items for display on Friday, Oct. 12.

Logistics & Set up - Work with sound, lights, table & chair rental companies to communicate event needs in advance of the event. On the day of the event, work with the vendors to ensure all needs are met.

Technology - work with SJA's Director of Technology that all technology needs are in place before Oct. 13.

Raffle - in September, work with Johnson County parishes to sell tickets after masses and recruit SJA parents to help after each mass. Promote the raffle in parish bulletins. The evening of October 13, oversee sales of tickets to auction guests and work with the auctioneers to orchestrate the drawings.

Video and Power Point - in September, work with the Development Office to create promotional video for the Fund a Need; also, prepare the power point presentation highlighting the live auction items.

Silent Auction Display and Table Closings - The evening of October 13, oversee orderly bidding process and assist with table closings as  scheduled by category.

Silent Auction Gift Acquisition - throughout the summer, work with committee chair to secure business and other donations for the silent auction.

Sponsor Tables/Underwriting - in August and September, place phone calls and schedule personal visits with prospective underwriters.

Follow-up/Post Auction - Monday, October 15 and as needed thereafter: work with the Development Office to verify any accounts with open balance, determine that all items are picked up, etc.

Acknowledgments - in mid-October, send thank you letters and donation acknowledgements to guests and donors.